Exact matches only
Search in title
Search in content
Search in posts
Search in pages

Approval of submission

Sometimes, form submissions need to be approved by somebody in your staff before being considered complete.

In Settings – Notifications – Form Owner Options – Reply-to email select the email field that contains the user’s email address.

approval of submission reply-to

You can enable the submission approval option from the Settings – Advanced section. Click on Request approval of submission and provide the email address(es) to which the message will be sent for approval. You need a Gold plan or higher to use this option.

approval of submission

If you want to build an opt-in mailing list to register new subscribers, you might want your subscribers to approve their own submissions, as a measure to ensure they were the ones using your form. To enable this feature, click on Send request to the person who made the submission and select the Email field from the dropdown. Upon submission, the approval request will be sent to the email address filled by your form users.

The option Approve automatically when the user clicks on the link sent via email will automatically approve the submission once the users click the link that they receive by email without having to preview the content of the submission.

approval of submission

What happens when somebody fills out the form?

    • The user sees the following message on the Thank You page of the form: “Your submission has been sent for approval.”
      • The person who is supposed to approve or reject the submission receives an email containing a link where he/she can review the submission, make any necessary changes and finally approve or reject it.

approval of submission

      • The person who made the submission receives an email informing him/her that the submission has been approved or rejected.

approval of submission

        • If the submission has been approved, all of the regular notifications that are enabled are triggered (the submission sent to the form owner, the copy sent to the sender, and the autoresponder).
        • If payments are enabled on the form, the person who made the submission is informed that he/she needs to make the payment in order to complete the process.
      • All of the messages displayed on the form and in emails concerning the approval process can be changed in the Settings – Translations section.

Important: To deliver the link by email, you need to enable the option Submission Copy and select the field containing the users’ email in the dropdownn list (To). You’ll find the option in Form Settings – Notifications – Form User Options – Submission Copy.


    1. Hi Kyle! We offer a chain approval feature starting with our Enterprise plan. Please visit our page here and click on Request a Demo to get in touch with our dedicated Enterprise team. They will provide you more details. Thanks!

  1. I want to do an online course whereby people register and pay online.
    After registration I want to redirect subscriber to a particular page in wix.
    How can i do that with your app

Leave a Reply

Your email address will not be published. Required fields are marked *

Frequently Asked Questions

Here is a list of the most frequently asked questions. For more FAQs, please browse through the  FAQs page.

Is this service free?
Yes, we offer a free form builder service. Just sign up to the Basic plan and you are all set. This plan is forever free, but you are limited with a few features only, such as 5 forms per account, 100 submissions per month and you have to keep the backlink to 123FormBuilder on your forms. Check out our features matrix for more information.
How many forms can I create?
It depends on the service plan you are on. Higher service plans enable more features, including more web forms for your account. If you need more forms, go to the My Account section of your account and click the upgrade button. To create an unlimited number of forms, either upgrade to the Platinum service plan or higher. Consult our features matrix for more information.
How can I publish my forms?
You can publish your forms in many ways, by using their direct URL or HTML link, embedding them with a JavaScript code, Inline HTML or iFrame, using the Facebook app or the WordPress plugin, using popups, the Blogger code snippet and many more. Once you have created and customized your form, go to the Publish section to complete your work. Read more in our documentation.
How do I change my form design?
You can change the design of your form in the Themes section, which is located in your form settings. We offer a set of more than 30 predefined form themes for your forms, but you can also create your own from scratch. You can customize the submit button, the logo and more. To apply your own stylesheets, all forms come with a custom CSS editor.

Can't find what you're looking for?